myQA StarTrack3 - Setting up Locations, Machines, Devices, and Phantoms

Locations tab

The Locations tab displays all clinical locations and the Machines, Users, and Devices assigned to each.

• A Device or User can belong to multiple Locations. A Machine can only be assigned to one Location.
• Defining clinical locations allows for filtering of data by location in various areas of the Web App.

• When a user is assigned to a clinical location, that location will be used as default filter at the first login
  of the user; thereafter, filter settings will be carried over in subsequent logins.

  Example: If User A filters machines by Location B, the next time User A logs into the Web App, the filter
  for Location B will still be applied.

On this page:

• New clinic locations can be created (1)

• The existing locations are listed to the left of the screen (2).

  At the bottom of the list, the user can click Show unassigned devices and machines (3) to display all
  devices and machines not currently assigned to a location.

• The selected location will be displayed to the right (4).

  Here Device, Machines, and Users assigned to the Location are shown.

• Existing locations can be edited and / or deleted:
  • Click the Edit or Delete buttons to the right (5)

  • Open the menu next to a device form the list (6)

    

Create a new Location

• On the Location tab, click the + Location button .

• In the Add location dialog, enter the Location name and description.

  

• Click Save to create the new location, or Cancel to exit the dialog.
   

Edit a Location

• Click the Edit button or select Edit from the location menu.

  

• The Edit dialog opens.

  

• Update the name and description.
• Click Save to confirm the changes, or Cancel to exit the dialog. .
   

Delete a Location

• SClick the Delete button or select Delete from the location menu.

  

• The Delete dialog opens.

  

• Click Delete in the dialog to confirm the action.
• If any machines, devices, and / or users are assigned to the location, those assignments will be removed automatically. Please note, the respective machine, device, and / or user will not be deleted.

Add or Remove a Device, Machine, or User

• Select a Location from the list (1).

• To the right (2), the Location name and details, and all Devices, Machines, and Users that are currently
  assigned to the Location are listed.

  

• Add a Device / Machine / User
• Click the S(3) for each category to add a new Device / Machine / User to the Location.

• Select an item from the list, and click Save to confirm the changes.
  Only a Device / Machine / User not assigned to the current Location will be shown.

  

• Remove a Device / Machine / User
• Click the (4) for each category to add a new Device / Machine / User to the Location.

• The Device / Machine / User will be automatically removed from the Location

  Go to a Device / Machine

• Click the (5) for a Device / Machine to open the settings page for that item.

Machines tab

On the Machines tab, the user can add Machines and apply a filter to only display the machines of specific
locations.

On this page:

• New Machines can be created (1)
• Existing Machines are listed to the left of the screen (2)
• Select a Machine from the list to display its properties and configuration (3)
• Existing Machines can be filtered by location (4)

Create a new Machine

• On the Machine tab, click the + Machine button (1).

• In the Add Machine dialog, enter the necessary information.
  Enter Name, Type, Vendor, and Model. Description and Location are optional.

  

• Click Save to create the new machine, or Cancel to exit the dialog.

• The newly created Machine now appears in the list of Machines.

  The Machine must be configured in order for it to appear in other parts of the Web App, until then it is
  marked as NEW. See the next section for Machine configuration information.

  

• Additional information (properties and configuration) can be added to a Machine once it is created (see
  the next section on editing a Machine properties).

Edit a Machine

Machines are created based on default Vendor and Model templates, that contain predefined information (e.g., available SAD, maximum field sizes, energies, wedges). Some templates are missing various required properties that must be specified by user before the Machine can be saved and before it is considered as configured in the Web App.

• Select a Machine from the list.

• Update the Machine properties and configuration that appear to the right (3).

  

• Click Save (6) to confirm the changes, or Cancel to exit the dialog.
• The Machine is now considered as configured and can be used in the application.

Deactivate or Activate a Machine

Existing Machines can be Deactivated or Activated.

• To Deactivate a Machine, open the Machine menu , and select AcStivate from the dropdown menu.

  

  Please note, this menu can be opened from Machines list, or to the right of the screen, next to the Save
  button.

  

• Before activating a machine, ensure that the deactivated machines are shown. Click on the menu above the list of Machines and select Show inactive machines.

  

• All Deactivated Machines are now displayed in the list.

  

  When deactivated Machines are shown, the dropdown changes to Hide inactive machines.

  

• To Activate a Machine, open the Machine menu , and select Activate from the dropdown menu.

  

Duplicate Machine

• To Duplicate a Machine, open the Machine menu , and select Activate from the dropdown menu.

  

  Please note, this menu can be opened from Machines list, or to the right of the screen, next to the Save
  button.

  

• In the Duplicate machine dialog, enter the new name of the machine.

  

• Click Save to create a duplicate of the machine, or Cancel to exit the dialog.
  A new machine with the same properties of the original machine has now been created.

Delete a Machine

• Select Delete from the Machine menu.

  

  Please note, this menu can be opened from Machines list, or to the right of the screen, next to the Save button.

  

• Click Delete machine in the dialog to confirm the action.

  

• Please note, if a machine has measurement associated with it, it cannot be deleted. The machine must be Deactivated instead.

Devices tab

On the Devices tab, the user can add myQA StarTrack3 Detectors and apply a filter to only display the devices of specific locations.

On this page:

• New Devices can be created (1)
• Existing Devices are listed to the left of the screen (2)
• Select a Device from the list to display its properties and configuration (3)
• Existing Devices can be filtered by location (4)
• Existing Devices can be edited and / or deleted:
  • Click the Edit or Delete buttons to the right (5)

  • Open the menu next to a device form the list (6)

    

IMPORTANT NOTICE: ONLY MYQA STARTRACK3 SUPPORTED
Currently the myQA StartTrack3 SW only supports the use of the myQA StarTrack3
as a device.

Create a new Device

• On the Device tab, click the + Device button .

• In the Add device dialog, enter the necessary information under Deivce Properties.

  

• Assign Location(s). Please note, this can be done later.
• If a device is online, the information can be automatically added by clicking on the device () from the Online Devices section.
• Click Save to create the new location, or Cancel to exit the dialog.

Edit a Device

• Click the Edit button , or select Edit from the Device menu .

  

• In the Edit device dialog, update the Device Properties and Locations.

  

• Click Save to confirm the changes, or Cancel to exit the dialog.

Deactivate or Activate a Device

Existing Devices can be Deactivated or Activated.

• To Deactivate a Device, open the Device menu , and select Deactivate device from the dropdown menu.

  

  Please note, this menu can be opened from Devices list, or to the right of the screen, next to the Edit and Delete button.

  

• Before activating a device, ensure that the deactivated devices are shown. Click on the menu above
  the list of Devices and select Show inactive devices.

  

• All Deactivated Devices are now dispalyed in the list, shown as greyed out.

  

  When deactivated Devices are shown, the dropdown changes to Hide inactive devices.

  

• To Activate a Devices, open the Devices menu , and select Activate device from the dropdown menu.

  

Delete a Device

• Click the Delete button , or select Delete from the Device menu .

  

• The Delete device dialog opens.

  

• Click Delete device in the dialog to confirm the action.

Output Calibration section

On the Devices tab, the user can perform Output Calibrations for each device.

On this page:

• New Output Calibrations can be created (1)
• Existing Output Calibrations can be edited and / or deleted (2)
• The list of Output Calibrations can be sorted and filtered based on Name, Machine, Energy, Factor, and Date & time (3)
• An Output Calibration is Active if there is a filled checkbox in the Active column (4)

• Open the Output Calibration menu to Deactivate / Activate, Duplicate, Renew, or Delete an Output Calibration

  

• Click the

IMPORTANT NOTICE
It is recommended to validate the calibration before using it for actual measurements.

Create Output Calibration

The procedure for creating an new Output Calibration can be found in the Measurement procedure. See Section 7.1.4.

Duplicate Output Calibration

• To Duplicate an Output Calibration, open the Output Calibration menu and select Duplicate from the dropdown menu.

  

• In the Duplicate output calibration dialog select the machine for the Output Calibration.

  Please note, duplication is only possible if the target machine has the same energy as the source machine which was used to create the calibration.

• Click Save to create the duplicate calibration, or Cancel to exit the dialog.
• A new output calibration with the same properties of the original has now been created.

Activate or Deactivate an Output Calibration

Only one Output Calibration for a given combination of Device / Machine / Energy can be active at any time. It will be automatically used by the system to calibrate measurements. A manual selection of the Output Calibration to be used in a measurement is not possible.

• To Activate an inactive Output Calibration, open the Output Calibration menu and select Activate
  from the dropdown menu.

  

• The Output Calibration will now appear as Active.

• To Deactivate an active Output Calibration, open the Output Calibration menu and select Deactivate from the dropdown menu.

  

• The Output Calibration will now appear as Inactive.

Renew an Output Calibration

• Select Renew from the Output Calibration menu.

  

  See Section 7.1.4 for the detailed Output Calibration procedure.

• The Create output calibration dialog opens. If a device is already connected, the user is taken directly
  to the Parameters page (Step 2).
• Optional: Update the measurement parameters.
• Run the Output Calibration Measurement.
• Click the Save output calibration button , The new measurement will appear in the list of available Output Calibrations.

Delete an Output Calibration

• Select Delete from the Output Calibration menu.

  

• Click Delete in the dialog to confirm the action.

  If an Output Calibration is deleted, it will be retained by all measurements for which it was used. It is still possible to see the Output Calibration factor in the details of these measurements. However, it will be not possible to see the Output Calibration name and date.

Phantoms

On the Phantoms tab, all available Phantoms are listed. On this page:

• New Phantoms can be created (1)
• Existing Phantoms can be edited and / or deleted (2)
  The Web App comes with two default Phantoms that cannot be edited or deleted:
  • Electron Energy Plate
  • Photon Energy Plate
• The list of Phantoms can be sorted and filtered based on Phantom name, Device type, Phantom buildup
  thickness and material (3)
• 20 Phantoms (items) will be displayed on each page, use the arrows to click through the pages, or skip
  to the last or first page (4)

Create a new Phantom

• On the Phantom tab, click the New Phantom button .

• In the Add Phantom dialog, enter the necessary (*) and optional information.

  

• Click Save to create the new phantom, or Cancel to exit the dialog.

Edit a Phantom

• Click the Edit button .

• In the Edit phantom dialog, update the Properties.

  

  Note: Phantom buildup thickness (both geometric and water equivalent) does not include the Device buildup. This automatically accounted for by the Web Application.

• Click Save to confirm the changes, or Cancel to exit the dialog. .

Delete a Phantom

• Click the Delete button of a phantom.

  

• Click Delete in the dialog to confirm the action.